Olena Koval, NIP/Ukraine, 13 May 2010 The National Information Centre for Ukraine-EU S&T Cooperation NIP Ukraine NIP Ukraine to analyse, to analyse, to inform, to inform, to develop, to develop, to support, to support, to facilitate to facilitate

Olena Koval, NIP/Ukraine, 13 May 2010 From Idea to Project HOW TO PARTICIPATE IN FP7 First steps

Olena Koval, NIP/Ukraine, 13 May 2010 Selecting the relevant strategy for FP7 Who are your key partners in EU?

Olena Koval, NIP/Ukraine, 13 May Call 2 - Proposal 3 - Evaluation4 - Negotiation 5 - Implementation 6 - Exploitation / Dissemination The Project Life Cycle 0 – From Idea to Project

Olena Koval, NIP/Ukraine, 13 May 2010 Hierarchy of Legal Documents Establishing a FP Specific Programmes Work-programmes Rules for participation Grant Agreement Consortium Agreement Calls Framework Programme

Olena Koval, NIP/Ukraine, 13 May From idea to project PROJECT IDEA S Pre-proposal or outline proposal Many ideas, problems, research questions, opportunities, Relevant, valuable, calculated risks, milestones, deliverables, Filter

Olena Koval, NIP/Ukraine, 13 May 2010 Evolution Your initial idea The Final Project 1 - In your initial idea taking the largest part (blue) was not reasonable, and you have decided to concentrate on a smaller part of the project (red) 2 - Finally, the project is different and your contribution has changed 0 - From idea to project

Olena Koval, NIP/Ukraine, 13 May 2010 An original/new idea is essential for successful participation in FP7. CORDIS services and databases can help you to: find an idea join a project verify the novelty of your idea, avoiding duplication get specific solutions or expertise Identify a new project idea 0 - From idea to project

Olena Koval, NIP/Ukraine, 13 May 2010 Partner Search Via current project partners Via current project partners Via CORDIS partner search Via CORDIS partner search Via NCPs network Via NCPs network Via Commission events in your area Via Commission events in your area Via current project data bases as CORDIS Projects Via current project data bases as CORDIS Projects Via brokerage events Via brokerage events Via ETPs data bases Via ETPs data bases 0 - From idea to project

Olena Koval, NIP/Ukraine, 13 May 2010 CORDIS Partner Search partners- service/home_en.html 0 - From idea to project

Olena Koval, NIP/Ukraine, 13 May 2010 Promote your research activity 0 - From idea to project CORDIS WIRE gives you access to information sent to us by European innovation and research stakeholders.

Olena Koval, NIP/Ukraine, 13 May 2010 From Martin PENNY - DG Research - 8 February 2007 Announced in the Official Journal of the EU Announced in the Official Journal of the EU Call fiches published on CORDIS Call fiches published on CORDIS Set out details of: Set out details of: Call budget, opening and closing dates Call budget, opening and closing dates Topics and funding schemes Topics and funding schemes Eligibility and evaluation criteria (and any deviation from the norms) Eligibility and evaluation criteria (and any deviation from the norms) Indicative evaluation and contractual timetable Indicative evaluation and contractual timetable NB: All call fiches for that year are included in the work programme NB: All call fiches for that year are included in the work programme 1 – Calls for proposals

Olena Koval, NIP/Ukraine, 13 May 2010 The information package - Key documents For each call, a set of documents is available: Text of the call (published in Official Journal of the EU) Call fiche (part of the 2007 Work Programme) Work programme (including General introduction & General annexes) Guide for applicants: one per call and funding scheme Rules for submission of proposals, and the related evaluation, selection and award procedures Read carefully all the documents 1 – Calls for proposals

Olena Koval, NIP/Ukraine, 13 May 2010 The key reference document The key reference document Annual overview of the all activities relating to that part of the Framework Programme Annual overview of the all activities relating to that part of the Framework Programme Contains details of the implementation of the calls for proposals Contains details of the implementation of the calls for proposals Contains the call fiche – details of all calls for proposals to be published in the calendar year Contains the call fiche – details of all calls for proposals to be published in the calendar year FP7 Work Programmes (1) 1 – Call for proposals

Olena Koval, NIP/Ukraine, 13 May Annual document Annual document One single timetable for publication of all annual work programme texts One single timetable for publication of all annual work programme texts Structure: Structure: General Introduction General Introduction Chapters – for Themes/Parts Chapters – for Themes/Parts Annexes – ICPC, Evaluation Criteria, Forms of the Grant/Reimbursement Rates Annexes – ICPC, Evaluation Criteria, Forms of the Grant/Reimbursement Rates Cooperation WP – Annex on General Activities (CORDIS, ERA-NET, Eureka, RSFF) Cooperation WP – Annex on General Activities (CORDIS, ERA-NET, Eureka, RSFF) FP7 Work Programmes (2) 1 – Call for proposals

Olena Koval, NIP/Ukraine, 13 May 2010 Provides further details of the topics Provides further details of the topics Expected impact statements at the level of the topic or research area Expected impact statements at the level of the topic or research area Details of funding scheme(s) to be used Details of funding scheme(s) to be used Call fiche – the official announcement of the call Call fiche – the official announcement of the call Any specific eligibility or evaluation criteria Any specific eligibility or evaluation criteria Grants to named recipients, calls for tender Grants to named recipients, calls for tender Information on future topics – as basis for future consultations Information on future topics – as basis for future consultations FP7 Work Programmes (3) 1 – Call for proposals

Olena Koval, NIP/Ukraine, 13 May 2010 Guide for applicants 2007 First section completely generic First section completely generic General principles, basic rules, how to apply General principles, basic rules, how to apply Written with newcomers in mind Written with newcomers in mind Includes a glossary Includes a glossary All call-specific information is found together in annex All call-specific information is found together in annex No need to hunt around for important details No need to hunt around for important details Includes the evaluation criteria and procedure Includes the evaluation criteria and procedure Formerly guidance notes for evaluators Formerly guidance notes for evaluators 1 – Call for proposals

Olena Koval, NIP/Ukraine, 13 May 2010 Structure of a proposal (1) Part A: In part A you will be asked for certain administrative details that will be used in the evaluation and further processing of your proposal. Part A forms an integral part of your proposal. Section A1 gives a snapshot of your proposal, section A2 concerns you and your organisation, while section A3 deals with money matters : Section A1: Summary Section A2: Participants (a form per participant) Section A3: Budget Part B: Scientifc work and project management Section 1: Scientific and/or technical quality, relevant to the topics addressed by the call Section 2: Implementation Section 3: Impact Section 4: Ethical Issues 2 – Proposal

Olena Koval, NIP/Ukraine, 13 May 2010 Part A: Please note: The coordinator fills in the section A1 and section A3. The participants (including the coordinator) each fill in section A2. Subcontractors are not required to fill in section A2 and should not be listed separately in section A3. When you complete part A, please make sure that: Numbers are always rounded to the nearest whole number All costs are given in (not thousands ), and must exclude VAT (value added tax). Structure of a proposal (2) 2 – Proposal

Olena Koval, NIP/Ukraine, 13 May 2010 Structure of a proposal (3) Part B: Section 1: Scientific and/or technical quality, relevant to the topics addressed by the call 1.1 Concept and objectives 1.2 Progress beyond the state of the art 1.3 S/T methodology and associated work plan 2 – Proposal

Olena Koval, NIP/Ukraine, 13 May 2010 Part B: Section 2: Implementation 2.1 Management structure and procedures 2.2 Individual participants 2.3 Consortium as a whole: i) Subcontracting: ii) Other countries: If a one or more of the participants requesting EU funding is based 2.4 Resources to be committed Structure of a proposal (4) 2 – Proposal

Olena Koval, NIP/Ukraine, 13 May 2010 Structure of a proposal (5) Part B: Section 3: Impact 3.1 Expected impacts listed in the work programme 3.2 Dissemination and/or exploitation of project results, and management of intellectual property Section 4: Ethical Issues ( including research Integrity ) 2 – Proposal

Olena Koval, NIP/Ukraine, 13 May 2010 REMEMBER … Your main objective is to prepare and to write a proposal to get it through the evaluation process successfully Work step by step to a winning proposal through collaboration and teamwork 2 – Proposal

Olena Koval, NIP/Ukraine, 13 May 2010 Eligibility checks Date and time of receipt of proposal on or before deadline for receipt Date and time of receipt of proposal on or before deadline for receipt Firm deadlines Firm deadlines Minimum number of eligible, independent partners Minimum number of eligible, independent partners As set out in work programme and the call As set out in work programme and the call Completeness of proposal Completeness of proposal Others (e.g. budget limits)Others (e.g. budget limits) New for FP7 3 – Evaluation Funding decisions are based on peer review of research proposals Funding decisions are based on peer review of research proposals

Olena Koval, NIP/Ukraine, 13 May 2010 Evaluation criteria Criteria adapted to each funding scheme Criteria adapted to each funding scheme specified in the work programme specified in the work programme Divided into three main criteria: Divided into three main criteria: S&T Quality (relevant to the topic of the call) S&T Quality (relevant to the topic of the call) Concept, objective, work-planConcept, objective, work-plan Implementation Implementation Individual participants and consortium as a wholeIndividual participants and consortium as a whole Allocation of resourcesAllocation of resources Impact Impact Contribution to expected impacts listed in work programmeContribution to expected impacts listed in work programme Plans for dissemination/exploitationPlans for dissemination/exploitation New for FP7 3 – Evaluation

Olena Koval, NIP/Ukraine, 13 May 2010 Registration of Experts for Research Activities

Olena Koval, NIP/Ukraine, 13 May 2010 State your (research) objective(s) clearly in your proposal proposal Strategic objectives Overall and specific objectives Achievements European policies Framework programme Call & work programme Proposal itself What will be achieved … The research objective(s) of this proposal is (are) ….

Olena Koval, NIP/Ukraine, 13 May 2010 More common reasons for failure of proposals Missed deadline, Incomplete proposal (parts are missing), Does not fit objectives in call & work programme (relevance), Scientific content is not convincing: research is not innovative, not up-to-date with developments (scientific excellence), Too ambitious, problem more complex than proposers appear to realise, Proposal hastily put together and lacking coherence (project management), Likelihood of achieving success and value for money are not convincing.

Olena Koval, NIP/Ukraine, 13 May 2010 Proposal template given in Guide for applicants Proposal template given in Guide for applicants Closely aligned to the evaluation criteria Closely aligned to the evaluation criteria Page limits set Page limits set Must be through EPSS, the Electronic Proposal Submission System Must be through EPSS, the Electronic Proposal Submission System Proposals are normally submitted and evaluated in a single stage Proposals are normally submitted and evaluated in a single stage Deadlines are strictly enforced Deadlines are strictly enforced Submission New for FP7 From A. Cross – DG Research

Olena Koval, NIP/Ukraine, 13 May 2010 Submission Two-stage submission Two-stage submission May be used for large, bottom up calls May be used for large, bottom up calls First stage : short proposal (about pages), dealing with main scientific concepts and ideas First stage : short proposal (about pages), dealing with main scientific concepts and ideas use of limited set of criteria use of limited set of criteria successful proposers invited to submit complete proposals successful proposers invited to submit complete proposals From A. Cross – DG Research

Olena Koval, NIP/Ukraine, 13 May 2010 An easy way to work with ones partners and to submit proposals directly to the Commission EPSS: Prepare and submit your proposal on-line

Olena Koval, NIP/Ukraine, 13 May 2010 Conclusions (1) It is not easy to write a good proposal: it takes time and efforts; it can take several months … Keep in mind what evaluators are looking for in proposals: relevance scientific and technical excellence quality of project management technical credibility of the proposal added value of carrying out the research at a European level strategy for exploitation and dissemination of results costs and budget breakdown competence and effectiveness of the consortium

Olena Koval, NIP/Ukraine, 13 May 2010 EU research: EU research: Seventh Framework Programme: Seventh Framework Programme: Information on research programmes, projects: Information on research programmes, projects: RTD info magazine: now research*eu RTD info magazine: now research*eu Information requests: Information requests: National Contact Points: National Contact Points: Ukraine: Information

Olena Koval, NIP/Ukraine, 13 May 2010 THANK YOU FOR YOUR ATTENTION! Elena Koval Room# 801, 180, Gorkiy Street, Kyiv, 03680, Ukraine Tel/fax: Web: