G.V.P COLLEGE OF ENGINEERING1 Chapter II - Forecasting Operations Management

G.V.P COLLEGE OF ENGINEERING2 Learning Objectives Identify Principles of Forecasting Explain the steps in the forecasting process Identify types of forecasting methods and their characteristics Describe time series and causal models

G.V.P COLLEGE OF ENGINEERING3 Learning Objectives cont Generate forecasts for data with different patterns: level, trend, seasonality, and cyclical Describe causal modeling using linear regression Compute forecast accuracy Explain how forecasting models should be selected

© Wiley Principles of Forecasting Many types of forecasting models that differ in complexity and amount of data & way they generate forecasts: 1. Forecasts are rarely perfect 2. Forecasts are more accurate for grouped data than for individual items 3. Forecast are more accurate for shorter than longer time periods

© Wiley Types of Forecasting Methods Decide what needs to be forecast Level of detail, units of analysis & time horizon required Evaluate and analyze appropriate data Identify needed data & whether its available Select and test the forecasting model Cost, ease of use & accuracy Generate the forecast Monitor forecast accuracy over time

© Wiley Types of Forecasting Methods Forecasting methods are classified into two groups:

© Wiley Types of Forecasting Models Qualitative methods – judgmental methods Forecasts generated subjectively by the forecaster Educated guesses Quantitative methods – based on mathematical modeling: Forecasts generated through mathematical modeling

© Wiley Qualitative Methods

© Wiley Quantitative Methods Time Series Models: Assumes information needed to generate a forecast is contained in a time series of data Assumes the future will follow same patterns as the past Causal Models or Associative Models Explores cause-and-effect relationships Uses leading indicators to predict the future Housing starts and appliance sales

© Wiley Time Series Models Forecaster looks for data patterns as Data = historic pattern + random variation Historic pattern to be forecasted: Level (long-term average) – data fluctuates around a constant mean Trend – data exhibits an increasing or decreasing pattern Seasonality – any pattern that regularly repeats itself and is of a constant length Cycle – patterns created by economic fluctuations Random Variation cannot be predicted

© Wiley Time Series Patterns

© Wiley Time Series Models Naive: The forecast is equal to the actual value observed during the last period – good for level patterns Simple Mean: The average of all available data - good for level patterns Moving Average: The average value over a set time period (e.g.: the last four weeks) Each new forecast drops the oldest data point & adds a new observation More responsive to a trend but still lags behind actual data

© Wiley Time Series Models cont Weighted Moving Average: All weights must add to 100% or 1.00 e.g. C t.5, C t-1.3, C t-2.2 (weights add to 1.0) Allows emphasizing one period over others; above indicates more weight on recent data (C t =.5) Differs from the simple moving average that weighs all periods equally - more responsive to trends

© Wiley Time Series Models cont Exponential Smoothing: Most frequently used time series method because of ease of use and minimal amount of data needed Need just three pieces of data to start: Last periods forecast (F t ) Last periods actual value (A t ) Select value of smoothing coefficient,,between 0 and 1.0 If no last period forecast is available, average the last few periods or use naive method Higher values (e.g..7 or.8) may place too much weight on last periods random variation

© Wiley Time Series Problem Determine forecast for periods 7 & 8 2-period moving average 4-period moving average 2-period weighted moving average with t-1 weighted 0.6 and t-2 weighted 0.4 Exponential smoothing with alpha=0.2 and the period 6 forecast being 375 PeriodActual

© Wiley Time Series Problem Solution PeriodActual2-Period4-Period2-Per.Wgted.Expon. Smooth

© Wiley Forecasting trend problem: a company uses exponential smoothing with trend to forecast usage of its lawn care products. At the end of July the company wishes to forecast sales for August. July demand was 62. The trend through June has been 15 additional gallons of product sold per month. Average sales have been 57 gallons per month. The company uses alpha+0.2 and beta Forecast for August. Smooth the level of the series: Smooth the trend: Forecast including trend:

© Wiley Linear Trend Line A time series technique that computes a forecast with trend by drawing a straight line through a set of data using this formula: Y = a + bx where Y = forecast for period X X = the number of time periods from X = 0 A = value of y at X = 0 (Y intercept) B = slope of the line

© Wiley Forecasting Trend Basic forecasting models for trends compensate for the lagging that would otherwise occur One model, trend-adjusted exponential smoothing uses a three step process Step 1 - Smoothing the level of the series Step 2 – Smoothing the trend Forecast including the trend

© Wiley Forecasting Seasonality Calculate the average demand per season E.g.: average quarterly demand Calculate a seasonal index for each season of each year: Divide the actual demand of each season by the average demand per season for that year Average the indexes by season E.g.: take the average of all Spring indexes, then of all Summer indexes,...

© Wiley Seasonality cont Forecast demand for the next year & divide by the number of seasons Use regular forecasting method & divide by four for average quarterly demand Multiply next years average seasonal demand by each average seasonal index Result is a forecast of demand for each season of next year

© Wiley Seasonality problem: a university must develop forecasts for the next years quarterly enrollments. It has collected quarterly enrollments for the past two years. It has also forecast total enrollment for next year to be 90,000 students. What is the forecast for each quarter of next year? QuarterYear 1Seasonal Index Year 2 Seasonal Index Avg. Index Year3 Fall Winter Spring Summer Total Average

© Wiley Causal Models Often, leading indicators can help to predict changes in future demand e.g. housing starts Causal models establish a cause-and-effect relationship between independent and dependent variables A common tool of causal modeling is linear regression: Additional related variables may require multiple regression modeling

© Wiley Linear Regression Identify dependent (y) and independent (x) variables Solve for the slope of the line Solve for the y intercept Develop your equation for the trend line Y=a + bX

© Wiley Linear Regression Problem: A maker of golf shirts has been tracking the relationship between sales and advertising dollars. Use linear regression to find out what sales might be if the company invested $53,000 in advertising next year. Sales $ (Y) Adv.$ (X) XYX^2Y^ , , , Tot Avg

© Wiley Correlation Coefficient How Good is the Fit? Correlation coefficient (r) measures the direction and strength of the linear relationship between two variables. The closer the r value is to 1.0 the better the regression line fits the data points. Coefficient of determination ( ) measures the amount of variation in the dependent variable about its mean that is explained by the regression line. Values of ( ) close to 1.0 are desirable.

© Wiley Multiple Regression An extension of linear regression but: Multiple regression develops a relationship between a dependent variable and multiple independent variables. The general formula is:

© Wiley Measuring Forecast Error Forecasts are never perfect Need to know how much we should rely on our chosen forecasting method Measuring forecast error: Note that over-forecasts = negative errors and under-forecasts = positive errors

© Wiley Measuring Forecasting Accuracy Mean Absolute Deviation (MAD) measures the total error in a forecast without regard to sign Cumulative Forecast Error (CFE) Measures any bias in the forecast Mean Square Error (MSE) Penalizes larger errors Tracking Signal Measures if your model is working

© Wiley Accuracy & Tracking Signal Problem: A company is comparing the accuracy of two forecasting methods. Forecasts using both methods are shown below along with the actual values for January through May. The company also uses a tracking signal with ±4 limits to decide when a forecast should be reviewed. Which forecasting method is best? MonthActual sales Method AMethod B FcastErrorCum. Error Tracking Signal FcastErrorCum. Error Tracking Signal Jan Feb March April May MAD12 MSE1.44.4

© Wiley Selecting the Right Forecasting Model 1.The amount & type of available data Some methods require more data than others 2.Degree of accuracy required Increasing accuracy means more data 3.Length of forecast horizon Different models for 3 month vs. 10 years 4.Presence of data patterns Lagging will occur when a forecasting model meant for a level pattern is applied with a trend

© Wiley Forecasting Software Spreadsheets Microsoft Excel, Quattro Pro, Lotus Limited statistical analysis of forecast data Statistical packages SPSS, SAS, NCSS, Minitab Forecasting plus statistical and graphics Specialty forecasting packages Forecast Master, Forecast Pro, Autobox, SCA

© Wiley Guidelines for Selecting Software Does the package have the features you want? What platform is the package available for? How easy is the package to learn and use? Is it possible to implement new methods? Do you require interactive or repetitive forecasting? Do you have any large data sets? Is there local support and training available? Does the package give the right answers?

© Wiley Other Forecasting Methods Focus Forecasting Developed by Bernie Smith Relies on the use of simple rules Test rules on past data and evaluate how they perform Combining Forecasts Combining two or more forecasting methods can improve accuracy

© Wiley Collaborative Planning Fore- casting & Replenishment (CPFR) Establish collaborative relationships between buyers and sellers Create a joint business plan Create a sales forecast Identify exceptions for sales forecast Resolve/collaborate on exception items Create order forecast Identify exceptions for order forecast Resolve/collaborate on exception items Generate order

© Wiley Forecasting within OM: How it all fits together Forecasts impact not only other business functions but all other operations decisions. Operations managers make many forecasts, such as the expected demand for a companys products. These forecasts are then used to determine: product designs that are expected to sell (Ch 2), the quantity of product to produce (Chs 5 and 6), the amount of needed supplies and materials (Ch 12).

© Wiley Forecasting within OM cont Also, a company uses forecasts to determine future space requirements (Ch 10), capacity and location needs (Ch 9), and the amount of labor needed (Ch 11).

© Wiley Forecasting within OM cont Forecasts drive strategic operations decisions, such as: choice of competitive priorities, changes in processes, and large technology purchases (Ch 3). Forecast decisions serve as the basis for tactical planning; developing worker schedules (Ch 11). Virtually all operations management decisions are based on a forecast of the future.

© Wiley Forecasting Across the Organization Forecasting is critical to management of all organizational functional areas Marketing relies on forecasting to predict demand and future sales Finance forecasts stock prices, financial performance, capital investment needs.. Information systems provides ability to share databases and information Human resources forecasts future hiring requirements

© Wiley Chapter 8 Highlights Three basic principles of forecasting are: forecasts are rarely perfect, are more accurate for groups than individual items, and are more accurate in the shorter term than longer time horizons. The forecasting process involves five steps: decide what to forecast, evaluate and analyze appropriate data, select and test model, generate forecast, and monitor accuracy. Forecasting methods can be classified into two groups: qualitative and quantitative. Qualitative methods are based on the subjective opinion of the forecaster and quantitative methods are based on mathematical modeling.

© Wiley Chapter 8 Highlights cont Time series models are based on the assumption that all information needed is contained in the time series of data. Causal models assume that the variable being forecast is related to other variables in the environment. There are four basic patterns of data: level or horizontal, trend, seasonality, and cycles. In addition, data usually contain random variation. Some forecast models used to forecast the level of a time series are: naïve, simple mean, simple moving average, weighted moving average, and exponential smoothing. Separate models are used to forecast trends and seasonality. A simple causal model is linear regression in which a straight-line relationship is modeled between the variable we are forecasting and another variable in the environment. The correlation is used to measure the strength of the linear relationship between these two variables.

© Wiley Highlights cont Three useful measures of forecast error are mean absolute deviation (MAD), mean square error (MSE) and tracking signal. There are four factors to consider when selecting a model: amount and type of data available, degree of accuracy required, length of forecast horizon, and patterns present in the data.

Homework Help 8.4: (a) forecasts using 3 methods. (b) compare forecasts using MAD. (c) choose the best method and forecast July. 8.7: use 3 methods to forecast and use MAD and MSE to compare. (notes: will not have forecasts for all periods using 3-period MA; use actual for period 1 as forecast to start exp smoothing. 8.10: determine seasonal indices for each day of the week, and use them to forecast week : simple linear regression (trend) model. NOTE: Spreadsheets might be very useful for working these problems.