Body Основной текст Opening:Вступление: [устанавливает причины написания меморандума] Middle: Средняя часть: [показывает факты и цифры] Ending: Заключительная часть: [подводит итог]
MEMO To: Katherine Chu, Regional Manager From: Stephen Yu, Sales Date : 28 April 2007 Subject: My resignation I am writing to inform you of my intention to resign from G & S Holdings. I have appreciated very much my four years working for the company. The training has been excellent and I have gained valuable experience working within an efficient and professional team environment. In particular, I have appreciated your personal guidance during these first years of my career. I feel now that it is time to further develop my knowledge and skills base in a different environment. I would like to leave, if possible, in a month's time on Saturday, 26 May. This will allow me to complete my current workload. I hope that this suggested arrangement is acceptable to the company. Once again, thank you for your support.
To:All Support Staff Supervisors From:Ruth Benett, Controller Date:December 5, 20 Subject:YEAR-END BONUS FOR SUPPORT STUFF I am pleased to announce that we will be distributing a year-end bonus to all support staff and middle management this year. Sales have increased by 25 percent in the past eight months and are up 36 percent from the same period last year. Bonuses will be calculated according to employees salary and length of services as follows: ServicesAmount 10 years or more ¾ of monthly salary 5 to 9 years2/3 of monthly salary Less than 5 years ½ of monthly salary All employees have contributed to the rise in sales revenue this year. The bonus is one way of expressing our appreciation for everyones outstanding effort. Bonus checks will be issued to each employee on December 23 along with the regular paycheck.
Directive memos Response to an Inquiry Trip report Field/Lab reports Директива, указание Ответ на запрос Отчет о командировке Техническое заключение
Читателю нужно сказать только то, что ему \ ей нужно знать. Меморандумы по своей природе это пакет сжатой информации. Избыток деталей рассеет внимание читателя и «размоет» суть текста. Читателю нужно сказать, что означает эта информация Читателю нужно сказать, какие действия должны быть предприняты
TO:Design Team #362 FROM:W.B. Working DATE:May 27, 1997 SUBJECT:Project Schedule TaskCompletion Date Divide research into groups and compile information June 6 Review designs from Kate and Bill. June11 Write Proposal June 23 Review Proposal June 26 Submit Proposal for printing June 27 MEMORANDUM As a result of yesterday's meeting, I suggest we follow the project schedule listed below. Remember, we must submit a Proposal by noon on July 2. Schedule
TO:Design Team #362 FROM:W.B. Working DATE:May 27, 1997 SUBJECT:Project Schedule Цель: This memo responds to your request that the weekly meeting be moved from 9am to 10am. Краткое изложение: 1. This request is satisfactory as long as it is approved by management. Обсуждение: 1. Management usually has no problem with the individual time changes in meetings, as long as meeting minutes are turned in by noon to Cathy. Действие: I have asked Cathy if she thinks this would be a problem and she said no, so all we need to do now is get approval from Steve. MEMORANDUM
TO:Dean of Journalism FROM:Steve Nash DATE:June 27, 1999 SUBJECT:Computer Lab Цель: This memo presents my findings of my visit to the computer lab at Clark C252. Краткое изложение: In general, I felt that the lab needs much new equipment and renovation. Задача, постановка проблемы: The inspection was designed to determine if the present equipment was adequate to provide graduate students with the technology needed to perform the tasks expected of them by their professors and thesis research. Методы: I ran a series of tasks on SPSS and WordPerfect and recorded memory capacity and processing time for each task. Результаты: The inspection found that the hardware used to run the computers is outdated and that the computers itself are very slow. Заключение: This lab is inadequate for the everyday needs of graduate students in this department. Рекомендации: Four new computers running on Windows98 and a processing speed of at least 233mhz should be purchased immediately. MEMORANDUM
TO:Design Team #362 FROM:W.B. Working DATE:June 27, 1997 SUBJECT:Weekly Meeting Цель:This memo presents my impressions of the meeting last week. Краткое изложение: In general, I felt that the meeting went well and much progress was made. Обсуждение: Barb and Jeff were able to make progress on the graphics and should have them finished next week. Kyle and Sandy are on Chapter 2 of the user manual. Рекомендации: Kyle will meet with Jeff to see how they want the graphics integrated into the text. MEMORANDUM
Располагается внизу слева, отделяется от основной части письма строкой знаков: ============ ****************** _____________ ******************** Peter Connor Owner/Managing Editor The Write Company Fort Collins, CO Voice: XX Fax: XX Web site: В подписи должна содержаться полная контактная информация: Имя отправителя, должность, название компании, адрес компании, номера телефонов, адрес электронной почты, веб-адрес.